The layout or format of business letters is broadly divided into two type or two styles or ways. They are:

• the semi-block format
• the block format

Below are the layouts of the above mentioned formats.

SEMI-BLOCK FORMAT

BLOCK FORMAT

In the world of professionalism, one can’t afford to be wrong at anything, not even writing a paragraph. So here is a quick and easy method to write down a correct and effective paragraph. The method is known as PREP. Now moving to the method:

• P: Point
  
  Start with the main point of your paragraph. The first sentence is usually called the ‘topic sentence’, it usually simply states what the topic is. It should be kept in mind that the ‘title sentence’ is not always the ‘topic sentence’. Try to start with an interesting sentence.
  
  
• R: Reason
  
  Give a reason relating to your topic sentence or to why you believe in that. Write why you think so. You can also write down a few related sentences by taking the help of translational words or phrases or in other  words sentence linkers.
  
  
• E: Example
  
  Give an example to support your beliefs. Find some examples, this will paint a word picture in your reader’s mind, which they will remember long after they finish reading.
  
  
• P: Point Repeatation
  
  Repeat your point one or more times. Your readers will often remember the last thing you write more than anything else. You can try to use different words to say something in different ways or styles. This is effective and helps the reader to keep interest.